Contracts & Invoicing Administrator

Operations · SeaTac, Washington
Department Operations
Employment Type Full-Time
Minimum Experience Mid-level
Compensation $52,000-55,000 annually

Contracts & Invoicing Administrator

Location: SeaTac, WA

Salary: $52,000-55,000 + full benefits

Supervisor: Director of Finance & Operations


About the Organization:

African Community Housing & Development (ACHD) is a community-founded organization led by visionary Black women and a community Board of Directors. ACHD works towards an informed African Diaspora immigrant and refugee community that is engaged in the holistic development of families, communities, and environment. ACHD focuses on equitable and culturally-relevant health, legal, and educational services; housing stability and economic development; and land-use, real estate, and property development. ACHD staff speak a collective 12 languages, and 88% identify as BIPOC.


About the Position:

The Contracts & Invoicing Administrator will work closely with the Director of Finance & Operations to ensure timely, accurate invoicing to ACHD funders. The position will also serve as the organization's central point of contact regarding contracts, and will help ensure that program managers meet deadlines and follow reporting requirements.


Position Duties:

  • Review grant award and government contracts, and transfer action items and deadlines into Monday.com
  • Understand the nature of the award by reviewing the project description including RFAs/RFPs/project narratives and other supporting documentation
  • Gather and organize information on financial and narrative reporting requirements
  • Initiate program kickoff meetings with program leads, department heads, and other implementing staff to communicate key deadlines and compliance requirements 
  • Gather all reporting materials and coordinate relevant department head approvals
  • With oversight from the Director of Finance, submit and monitor all invoicing and reporting to contract funders
  • Assist with preparing files and reports for auditors
  • Assist the Director of Finance & Operations with general administrative tasks


Required Qualifications:

  • High level of proficiency with Excel
  • Accuracy, strong organizational skills, and excellent attention to detail
  • Team player; comfortable working collaboratively
    • Two or more years working in finance, accounting, bookkeeping, or related field
    • Strong communication skills, both written and verbal
    • Ability to work compassionately and respectfully with diverse array of community members
    • Ability to handle multiple tasks and demands, establish priorities, manage deadlines, and work effectively in a energetic environment
      • Background check and proof of COVID vaccination will be required


      Preferred Qualifications:

      • Bachelor's degree in accounting, business, or related field 
      • Demonstrated experience in project management
      • Experience with Monday.com and/or QuickBooks
      • Fluency in an African language


      Supervisory Responsibilities:  

      This position has no supervisory responsibilities.


      Note: ACHD emphasizes a highly collaborative approach that is rooted in equity and co-learning. Supervisors are to lead with equity and humbleness, recognizing that each staff member brings a highly valuable and essential background and perspective. Accordingly, supervisors are also accountable to staff members, working to ensure they (supervisors) are meeting the needs of staff and providing a healthy and safe environment where feedback and learning is two-way. In other words, supervisors should work to build a positive environment where staff and supervisors learn together, and mistakes are considered a healthy part of personal and professional growth.


      African Community Housing and Development does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

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      • Location
        SeaTac, Washington
      • Department
        Operations
      • Employment Type
        Full-Time
      • Minimum Experience
        Mid-level
      • Compensation
        $52,000-55,000 annually